Well-designed office space goes beyond aesthetics; it can directly impact employee well-being, focus, and overall job satisfaction. It can motivate employees and maintain their spirit to be productive throughout the day.
As modifying a workspace can be challenging, we’ve curated some tips to help you make appropriate decisions. We will explore eight valuable tips to optimize your office environment, from prioritizing natural light to adding botanical touches.
The following tips apply to home-based working spaces, small-team offices, and warehouse office buildings. So without further delay, let’s jump into the details!
How Office Designs Affect Productivity
Investing in office design can yield significant benefits for businesses. As simple as improving ventilation can boost employees’ productivity by up to 11%, while enhancing lighting design can lead to productivity gains of up to 23%.
Even minor changes can profoundly affect employee morale and ultimately contribute to improved productivity and business success. Modifying the working space to a better version demonstrates a genuine commitment to your team’s comfort and well-being, fostering a positive work environment.
Whether you run a small tech company or a remote freelancer, having a comfortable working space is essential. We’ve listed eight best office design tips to increase productivity and motivation.
#1. Let Natural Light Seeps in
Good lighting during work can improve your mood effectively, especially in the morning when the sunshine is gentle. Therefore, design your office space in a way that maximizes the use of sunlight.
Consider positioning your workstations, desks, and common areas near windows to allow ample natural light to enter the space. To avoid strong UV during the day, use light-colored or translucent window coverings to prevent intense light.
In terms of artificial lighting, installing light bulbs that mimic natural light can be an excellent option. These bulbs emit a light that closely resembles natural sunlight. You can help your team feel more comfortable and reduce the potential for headaches or eye strain caused by harsh fluorescent or artificial lighting.
#2. Incorporate Open Windows or Areas
Open windows or areas in your office design refer to spaces that allow for fresh air and ventilation. Opening windows when weather conditions permit or incorporating designated areas with access to fresh air can improve air quality and regulate temperature.
A well-ventilated office creates a more comfortable and refreshing environment for employees. Fresh air can help prevent feelings of stuffiness or fatigue and promote a sense of vitality, which can positively affect productivity.
#3. Minimize Noise Distraction
Noise distractions can significantly impact concentration and productivity. They can be construction noises, bussing streets, and machine voices. Minimizing noise distractions involves implementing strategies and design elements that reduce or absorb sound.
These strategies include using sound-absorbing materials like carpets, drapes, or acoustic panels. You can also provide designated quiet areas or noise-canceling headphones.
Additionally, installing white noise machines or background music systems can help mask distracting sounds and create a more conducive work environment.
#4. Optimize Storage and Organization
Optimizing storage and organization in the office design involves creating efficient systems to keep the workspace tidy and minimize clutter. This can include implementing file organizers, cabinets, shelves, or digital storage solutions.
Moreover, a well-organized office helps employees quickly locate documents, tools, and resources, saving time and reducing distractions. You can designate specific areas for different types of materials, use labeled bins or drawers, or implement a centralized digital filing system.
#5. Add Botanical Vibes
Botanical corners refer to greenery spots in the office. Adding plants not only enhances the aesthetics of the workplace but also provides several benefits for maintaining mental and physical wellness.
Plants can refresh air quality, reduce stress, and boost mood. Examples of botanical corners include placing potted plants on desks or shelves, creating a dedicated area with hanging plants or installing living walls or vertical gardens in common areas.
A study showed that plants in the office resulted in a 37% decrease in reported tension and anxiety, a 58% decrease in depression or sadness, a 44% reduction in anger and hostility, and a 38% drop in fatigue.
#6. Combine Colors Appropriately
When combining colors in office design, it’s necessary to consider the desired atmosphere and the psychological effects of different colors. For example, blue represents calmness and productivity, while green promotes balance and harmony.
Appropriately, combining colors can create a balanced and stimulating environment. For instance, you might use calming colors for individual workspaces and incorporate energizing colors in collaborative areas or spaces where brainstorming occurs.
Additionally, you can use accent colors to add visual interest and create a cohesive look throughout the office. For appropriate color implementation, looking for expert insights may be helpful.
#7. Consider Adjustable Chairs and Computer Risers
Having a comfortable chair is necessary if you and your employee spend most of the working hours sitting in front of a computer. In this case, adjustable chairs and computer risers can be great investments.
They enable employees to personalize their workstations for optimal comfort and ergonomics. Adjustable chairs can be customized to individual body types, ensuring proper support and reducing the risk of discomfort or musculoskeletal issues.
Meanwhile, computer risers or adjustable monitor stands to help employees position their screens at eye level, promoting better posture and reducing strain on the neck and eyes. These ergonomic features can significantly enhance employee focus and productivity.
#8. Install Artwork
Artworks in the office space add visual interest and can positively impact employee well-being and creativity. Artwork can include paintings, prints, sculptures, or even murals.
Choose artwork that aligns with your company culture and values, and consider the preferences of your employees. For example, nature-inspired photographs can create a calming and soothing atmosphere, while abstract or vibrant pieces stimulate creativity and energy.
You can place artwork strategically throughout the office, such as in common areas, hallways, or individual workstations. They can enhance the overall aesthetic and create a more engaging environment.
Takeaway
Implementing thoughtful office design can result in significant benefits for the employee’s work productivity. Most importantly, it can bring long-term benefits for businesses, making it an excellent investment.
The above points are some tips to improve workspace comfort. Implementing these strategies can help you create an office space that fosters productivity, creativity, and a positive work atmosphere, resulting in raised work performance and satisfaction.
